Project Controller

Position Overview

To ensure accurate, timely, and structured financial tracking at the project level, while supporting automation and reducing manual finance operations. You will be primarily working with the Finance Manager, and operating in the Finance Function with other colleagues, responsible for controlling the finances of projects and the company, but also collaborating directly with other colleagues to support their journeys in execution.

Responsibilities

1. Transaction Processing and Data Integrity

Record day-to-day financial transactions, including expenses, invoices, and reimbursements

Maintain clean, structured, and audit-ready financial data

Ensure correct coding and allocation of transactions to projects and entities

2. Project-Level Financial Tracking

Track budgets vs actuals for each project/SPV

Monitor expense burn, vendor payments, and cost allocations

Support preparation of project-level reports and dashboards

3. Expense and Reimbursement Management

Process employee and vendor reimbursements

Validate supporting documents and ensure policy compliance

Work toward automation of expense capture and approvals

4. Accounts Payable and Receivable Support

Assist in vendor onboarding, invoice processing, and payment tracking

Follow up on receivables and maintain ageing reports

5. System and Automation Support (AI-first)

Work with the Finance Manager to implement automated workflows

Use tools for OCR, data extraction, and reconciliation

Continuously identify opportunities to reduce manual effort

Project Budgeting & Cost Control

• Maintain and track project budgets, ensuring all costs are accurately recorded and monitored against approved budgets.

• Monitor actual spending versus budget and highlight variances to the Finance Manager and project stakeholders.

• Support Project Managers in budget preparation, updates, and financial tracking throughout the project lifecycle.

• Maintain project financial data in spreadsheets, ERP systems, and reporting tools with a high level of accuracy.

Accounting & Financial Operations

• Perform day-to-day accounting activities including journal entries, expense recording, reconciliations, and payment processing.

• Execute internet banking transactions, vendor payments, and employee reimbursements while ensuring compliance with internal controls.

• Track accounts payable and receivable related to project activities.

Reporting & Stakeholder Coordination

• Prepare budget vs actual reports, project cost reports, and financial dashboards.

• Coordinate with project teams, finance, vendors, and other stakeholders to collect and validate financial information.

• Ensure timely and accurate flow of financial data between project stakeholders and the finance function.

• Support month-end closing activities and maintain audit-ready financial records.

Qualifications and Skills

Required

Bachelor’s degree in Commerce, Finance, or related field

2 to 4 years of experience in accounting or finance operations

Strong attention to detail and data discipline

Familiarity with accounting software (Tally, Odoo, Xero, etc.)

Preferred

Exposure to startup or project-based environments

Basic understanding of automation tools or willingness to learn

Comfort with structured workflows and documentation standards