Vice President – Fund Operations, Execution & Compliance

About Us

We are a fast-growing investment management platform operating under SEBI-regulated Portfolio Management Services (PMS) and Alternative Investment Fund (AIF) structures. We are seeking an experienced operations and compliance professional to lead and scale our middle-office, execution, fund operations, and regulatory compliance functions.

This role will work closely with the Fund Managers and Partners and will be responsible for establishing institutional-grade operational processes, regulatory frameworks, and execution controls as the business continues to grow.

Key Responsibilities

Fund Operations & Fund Administration

1. Oversee all PMS and AIF operational activities across the investment lifecycle.
2. Manage investor onboarding, account opening, KYC, AML, FATCA, CRS, and related documentation processes.
3. Supervise NAV verification, portfolio reconciliations, expense allocations, corporate actions, and fund accounting processes.
4. Coordinate with custodians, brokers, fund administrators, depositories, auditors, and legal advisors.
5. Ensure accurate maintenance of investor records, transaction records, and operational documentation.
6. Monitor fund cash flows, subscriptions, redemptions, capital calls, and distributions.

Trade Execution & Middle Office

1. Oversee execution of equity, derivatives, debt, ETF, and other permissible securities transactions.
2. Ensure timely order placement, trade allocation, settlement monitoring, and exception management.
3. Establish and maintain robust trade controls, maker-checker frameworks, and best execution practices.
4. Liaise with brokers and custodians to resolve execution and settlement-related issues.
5. Monitor portfolio-level exposures, leverage, concentration limits, and regulatory restrictions.

Compliance & Regulatory Oversight

1. Lead compliance functions relating to SEBI PMS Regulations, AIF Regulations, PMLA requirements, and applicable exchange regulations.
2. Ensure timely submission of all regulatory filings, disclosures, and reporting requirements.
3. Develop and maintain compliance monitoring frameworks and internal control systems.
4. Coordinate regulatory inspections, internal audits, compliance reviews, and statutory audits.
5. Maintain all regulatory registers, compliance records, and policy documentation.
6. Monitor implementation of compliance policies and escalate breaches to senior management.

Process Improvement & Automation

1. Develop and implement scalable operational processes and SOPs.
2. Drive automation initiatives across operations, reporting, compliance monitoring, and reconciliations.
3. Identify operational risks and implement appropriate risk mitigation controls.
4. Lead technology implementation projects relating to OMS, PMS, fund accounting, and compliance systems.

Team Leadership

1. Build, mentor, and manage the operations and compliance team.
2. Establish KPIs, operational dashboards, and service-level standards.
3. Foster a culture of accountability, accuracy, and continuous improvement.
4. Collaborate closely with investment, investor relations, finance, and technology teams.

Qualification & Experience

Educational Qualifications

1. CA, CFA, MBA (Finance), CS, or equivalent professional qualification.
2. NISM certifications and other capital market certifications will be an added advantage.

Experience

1. 8–15 years of relevant experience in PMS, AIF, Asset Management, Mutual Funds, Wealth Management, Custody, Fund Administration, or Capital Markets Operations.
2. Demonstrated experience managing fund operations, trade execution, and regulatory compliance functions.
3. Prior experience in a leadership role within an investment management platform is strongly preferred.
4. Strong working knowledge of PMS and AIF regulatory frameworks.

Technical Knowledge

1. Fund accounting and NAV processes.
2. Equity, derivatives, debt, and capital market operations.
3. Custody and settlement mechanisms.
4. SEBI regulations applicable to PMS and AIF entities.
5. Regulatory reporting and compliance monitoring.
6. Advanced Excel and operational reporting systems.
7. Experience with OMS/PMS software platforms and compliance monitoring tools.

Key Attributes

1. Strong leadership and team management capabilities.
2. Exceptional attention to detail and operational discipline.
3. High level of integrity and regulatory awareness.
4. Ability to work in a dynamic entrepreneurial environment.
5. Strong communication and stakeholder management skills.
6. Problem-solving mindset with a focus on scalability and process excellence.